Last updated: 12/01/2025

This Privacy Policy explains how we collect, use, and protect information submitted or discovered as part of the Moosomin Events Database and the associated tools (including our custom AI assistant and any event-submission forms).

1. What information we collect

We collect information related to public events in Moosomin and surrounding area, including:

• Event details: title, date, time, location, description, ticket/registration link, cost, and category.

• Organizer details: organizer or organization name, and public contact information (such as email, phone number, or website) where provided.

• Source details: the website, social media page, or public listing where the event information was found.

If you submit an event directly to us, we may also collect:

• Your name and email address

• Any additional details you choose to provide in the submission form

We do not intentionally collect sensitive personal information.

2. How we use this information

We use event and organizer information to:

• Maintain a central Moosomin Events Database

• Display or promote events on our website(s) and public calendars

• Help our tools (including our AI assistant) answer questions like “What’s happening in Moosomin this weekend?”

• Improve and organize local event listings

We may also use a custom AI assistant (powered by OpenAI’s models) to:

• Find publicly available event listings online

• Extract event details from public pages

• Add those details into our events spreadsheet/database

3. Sources of information

Most event information is collected from:

• Publicly available websites (e.g. town, recreation, arts, tourism, venues)

• Public social media pages or events

• Direct submissions from organizers via forms or email

We only use information that is publicly available or voluntarily submitted to us.

4. Sharing of information

We may share event and organizer information by:

• Publishing event listings on our website(s) or public calendars

• Sharing or exporting the events list with local partners or platforms that help promote community events

We do not sell personal information.

5. Use of third-party services

We may use third-party services such as:

• Google Sheets / Google Apps Script to store and process event data

• OpenAI (for our custom AI assistant) to help find and structure event information

These providers may process data on our behalf in accordance with their own privacy policies and terms.

6. Data retention

We keep event records while they are relevant for historical or promotional purposes.
If you are an organizer and want us to update or remove an event or your contact information, please contact us (see Section 8).

7. Security

We take reasonable technical and organizational measures to protect data from unauthorized access, alteration, or disclosure. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

8. Your choices and contact

If you:

• Want us to correct or remove event details, or

• Do not want your name/contact information listed as an organizer,

please contact us at:

• Email: jp@waystonesoftware.com

We will review your request and make reasonable efforts to comply.

9. Changes to this policy

We may update this Privacy Policy from time to time.
The “Last updated” date at the top of this page will reflect the most recent version.