The True Cost of an Employee
Let’s talk about the “true” cost of an employee.
When calculating the cost of a new hire, a competitive wage is the base cost of hiring an employee. As an employer, you also have to make Canada Pension Plan (CPP) contributions, employment insurance premiums, and other expenses. Some analysts estimate you should account for 1.2 to 1.4 times your employee’s salary when calculating their actual cost.
Costs to keep in mind.
Competitive Starting Salary
Employment Insurance Contributions
For 2021, the EI contribution rate will be 1.58%. A salary of 36K will result in an employer remitting $796.32 for this employee. Unlike CPP, you do not match the employee’s rate, you must contribute 1.4 times the employee contribution.
Benefit Plans or Health Spending Accounts
Increased WSIB Premiums
Although your WSIB premium rate is dependent on your industry, the calculation involves your gross payroll. Higher payroll numbers = higher WSIB premium.
Training Costs
Vacation Pay
In most cases, employee’s must receive two weeks of paid vacation per year. If you can get by without your employee’s help for two weeks per year, you don’t have to account for any additional funds to accommodate vacations. You’ll just be paying their salary as normal and receiving two weeks less of output. But, if you cannot get by without help, you need to account for the cost of hiring a temp or paying other workers during this period.
Canada Pension Plan Contributions
For 2021, the CPP contribution rate will be 5.45%. A salary of 36K will result in an employer remitting $1,771.25 for this employee.
Holiday Pay
There are nine general holidays. Plan to be without help for these days and just include the holidays in the employee’s salary OR If they work these days, they must receive time and a half, plus holiday pay. If you have a part-time employee, they are eligible for paid holidays proportional to how many hours they work.
But, wait…there’s more!
IT Assets
These may include: computers, phones, printers/scanners, software, VPN’s, and more depending on your industry.
+++ more
Office Expenses
These may include: sit/stand ergonomic work stations including desks, dual monitors, chairs, fatigue mats, foot rests, gel pads, cordless mouse or hand-shake mouse, or bluetooth mouse or left-hand mouse + obviously their necessary work plants.
+++ more
Utility Costs
Internet, hydro, water, fancy hand soap, hand sanitizer +toiler paper.
+++ more
Retention Costs
Incentive programs, profit pools, Christmas bonus, wellness programs, occasional work lunch, staff parties.
+++ more